Compare performance with the standards. 6. 5. To equip every individual to effectively shoulder the duties and responsibilities assigned to them, there must be delegation of authority. They will receive orders from him and will also be responsible to him. These will form the basis of authority thereafter. Overall tasks or activities of the organisation are determined to achieve this goal. The head of the department must know that he/she will take instructions from and report to vice principal or principal. This implies the allocation of authority and responsibility among employees of the enterprise in such a way that each person should know who is responsible to whom and for what. Report a Violation 11. Allocation of Duties and Responsibilities: After grouping of activities assign­ing duties to competent individuals is done, after deeply analyzing their educa­tional, professional and experience-oriented competencies. 2. The principle basically suggests that in estab­lishing departments, the nature, purpose, tasks, and performance of the department must first of all be determined as a basis for authority. Defining clearly the inter-relationship helps in establishing coordination. People having good skills in communication are given jobs in sales department. The Organizing PROCESS. The initial application of the process results in the organisation is activated and begins its systematic pursuit of goals, management monitors and controls its actions, successes, and failures. Coordination in the organisation is essential for better performance of employees as well as for the timely achievement of organisational goals. The strategic implication of this principle for business is that the activities determine the type and quantum of authority necessary. As soon as this step is completed a complete organisation structure results. These activities are divided into smaller tasks or jobs performed among tellers, loan officers, customer care representatives, etc. It shows who reports to whom — the chain of command. As a complex organism, the organisations, besides the reporting levels, have cross- functional relationships between different departments or divisions. However, accountability arises along with the delegation of authority. Secondary grouping is made on the basis of geographical areas, types of customers, equipment used, processes adopted or constituent parts of major leading function. It also arrests the wastage of resources, prevents duplication or overlapping of efforts and aids smooth working of the company. Privacy Policy3. The business organisation is thus a structure and organising is the process. After grouping the activities into various depart­ments, each department is put in charge of a manager who undertakes the responsibility of achieving the de­sired results. Interrelation­ship between the activities is also analyzed on the basis of which they may be grouped. It is widely believed that the nature, purpose, tasks and expectations dictate the type and quantum of authority needed by the manager to function effectively. It is an ongoing process which involves gathering resources, identifying work to be performed, assigning duties and responsibilities, delegating authority, and coordinating the efforts of the employees. 8. The following steps constitute the process of organising: To start with the process of organising, objectives of a business should be determined on the basis of plans framed. Organisation is established for some objective. Example – Every school has departments for each subject like Mathematics department, English department, Languages department etc. Delegation of authority is very important as it gives a person the right to carry out his or her responsibilities. Teaching Your Children to Organize: Stop Tossing Their Stuff! 6. The clearly defined relationships helps to create a hierarchal structure and facilitates coordination amongst different departments. Objectives bring about unity of direction in the organisation. Grouping and classification of activities helps to attain the benefits of specialisation. The heads of different departments can discuss collectively about the overall development of school. This conflict can be resolved through co­ordination so that all departments share common resources. (iii) Establish the basic department design for the organisation structure. Which is the first step in the process of conducting a literature review? In an ongoing business such specific programmes — which are essentially single-use plans-may require temporary re-or­ganisation within a business or department to handle them. In the planning stage, a manager determines how best to accomplish a … This structure is usually presented by formal Organisational Chart as shown in Fig.9.2. Expert Answer 100% (1 rating) Previous question Next question Get more help from Chegg. 7. Delegation of Authority – Authority without responsibility is a dangerous thing and similarly, responsibility without authority, is like an empty vessel. A superior-subordinate relationship is defined by which each superior should be aware of the extent of authority he/she can have over their subordinates. Every individual must know his area of responsibility i.e., what work he is to do and also what rights and powers him may exercise in doing it. Defining Authority and Responsibility. a. true b. false. “A strong organizing committee is the foundation for creating a powerful, democratic and active union,” says the Massachusetts Nurses Association (MNA). In a trading organisation, purchases and sales are the two main activities. Content Guidelines 2. The process of organising involves the following major steps: The organisations have strong internal focus on job descriptions and functional specialisations to create conditions for work-flow in a streamlined manner. These tasks must be classified into two categories: (a) On-going tasks – such as hiring, training, record keeping, storing, selling etc. TOS4. In other words, organising is the function through which management directs, coordinates, and controls business operations. According to Fayol, unity of command is desirable because it simplifies communication and the assignment of responsibility. In order to create a balance and structure in the organisation, the activities of members need to be well- coordinated. Although the determination of the objectives of an enterprise is done under the first function of management, i.e., planning but before commencing the process of organising a clear and detailed information about these objectives has to be obtained. If the responsibility is greater than the authority given and is insufficient to cope with the responsibility, the responsibility cannot be discharged successfully. Determining Activities 2. Understanding what your process is will help dispel confusion, rumor and myth from the very beginning. In a manufacturing organisation, production and sales are the two major activities. Our first step within strategic planning begins with organizing the process. For example, most of us use our kitchen for meal preparation, food storage, and eating family meals. ... Reading the literature, checking it for relevance, and taking notes c. Organizing the literature with a literature map d. Locating the literature about a topic. On the basis of the information about objectives various functions designed to achieve these objectives are determined. Plans shape the activities needed to reach those goals. There are no such rules as to which will lead to the best organizational structure. There are superiors and subordinates who perform similar or different duties to ensure completion of a particular unit of work. Interrelationship between different job and individuals are clearly defined so that everybody knows from whom he has to take orders and to whom he is answerable. the number of subordinates who should report directly to each superior is decided. According to this principle, each employee in an organisation should report to and be accountable to only one immediate superior. Collecting Human and Material Resources: 5. 3. The grouping of activities facilitates specialization. Designing a Hierarchy of Relationships. The concentration goes to activities and functions. Such coordination is necessary to ensure effective performance of specialized functions. In a hierarchy, the authority flows from the top to the bottom. These separate tasks are classified into separate business units. Welcome to EconomicsDiscussion.net! where there is no recognition process and, in some cases, it is illegal for fire fighters to engage in collective bargaining. (It may be recalled that, essentially, division of labour is breaking down the work into its basic components or activities and assigning them to individuals who will then be specialists and perform the jobs more efficiently and effectively.). 1. For example, from its very inception a business firm will continue to seek profit and in this endeavour it will continue to employ human and non-human (material) resources. This creates a structure of relationships where every individual knows his superiors and subordinates and their reporting relationships. Constant appraisal and reorganisation is an integral part of the organising process. When the objectives have been set and policies framed, the necessary infrastructure of organization has to be built up. The activities may be grouped on the basis of functions, products, territories, customers, etc., depending on the nature of the business. If an organisation has a product line then, activities can be grouped on the basis of products viz. It is task and process oriented. Everybody should clearly know to whom he is accountable. Each job should be classified under some category. Employees are assigned and granted with duties and responsibilities through a document called ‘job description’ that clearly defines their responsibilities as shown in the table below. Teachers who have proficiency in Mathematics and skills to teach the subject will be employed under Mathematics department. Coordinating Activities. The First Step In The Process Of Organizing A Business Is To: December 7, 2020 Lilian Randall Business World. It is very important that for effective implementation of plans the work is assigned to such people who possess essential abilities and skills to perform their jobs with maximum efficiency. For example- it can be the objectives of the enterprise to produce mobile phones. For example- banking activities in a bank include managing accounts, providing loans, managing foreign currency, managing customer queries, etc. For example- the marketing depart­ment may have separate sections such as market re­search, advertising, credit sales etc. But the following steps can be of great help in the designing a suitable structure, which will laid in achieving enterprise objectives: The first step in developing an organizational structure is to lay down its objectives in very clear terms. People are employed in each department and work is allocated depending on the competencies and skills of each employee. When the objectives have been set and policies framed, the necessary infrastructure of organization has to be built up. The degree of authority reduces as the hierarchy flows towards lower level of management. Many charts also show formal communication flows that exist apart from the chain of command. The union runs an organizing drive. foundations-introductory-courses; 0 Answers. In the given example of a Mobile phones producing company the main problem can be of advertisement because only an effective and large scale advertisement can attract the attention of the consumers towards a new product. Determination of Objectives Division of Activities 2. For example- the activities of a manufacturing company may be grouped into such departments as production, marketing, financing and personnel. What are the 10 steps to community organizing/building in a generalized approach? Certo - Chapter 07 #56 Difficulty: 1 Easy Learning Objective: 07-06: Identify the steps in the process of organizing. For example- the factory and the office should be located at a proper place so that the employees can perform better. When departments work for their objectives, there may develop inter-departmental conflicts. Now that you’ve pinpointed your problem area, Keusch recommends easing into the decluttering process by starting with what you can see. New plans will dictate organisational modifications, after a new application of the organising process.”, Management, Functions, Organising, Organising Process. The process of organising involves identification and division of work. For example- a Mobile Phone manufacturing company can have different activities like purchase of raw material, purchase of manufactured parts, production, advertisement, sales, arrangement of finance, research, accounts, correspondence, keeping stock of material, recruitment of employees, etc. At each step, an important task is performed by the administrators working at the top-level of management. Organising means to coordinate and prepare for activity. At the middle level, executive management fix the departmental objectives. Important steps involved in organizing process include the following: Although this first step is actually part of planning, it is pertinent to know the objectives of the enterprise. i have this organizing/cleaning schedule … It also shows types of authority relationships — solid connections between boxes illustrate line authority, and dotted lines show staff and functional authority. Perhaps you also use your kitchen table as a homewor… Necessary inputs such as men, machines, materials, equipments and other physi­cal means must be collected and arranged for. This stage demands three processes to be performed by managers: 1. Assessing personnel requirements and determining the physical resources is very necessary to build the structure of an organisation. Assigning Duties 4. When help comes from many people and outside planners in order to stress problem solving. The success of an organization depends upon the provision of proper physical facilities and right environment. Authority should be in proportion to the work or responsibility. A good and effective organiser follows series of steps to achieve the desired goal. In this step, the employees are assigned duties as per their qualifications, experience and suitability to a particular job. Grouping of activities into departments is called departmentalisation. At the top level, administrative management first fixes the common objectives of organisation. An example of the latter is setting up a new plant or department or installing a new plant in an existing plant. are created and filled with people having different skills and expertise but performing similar activities. Hence, corresponding to the responsibility, authority is delegated to the subordinates for enabling them to show work skill. Every head has authority to get the work done through departmental members. Then start with what you can see. Huge Collection of Essays, Research Papers and Articles on Business Management shared by visitors and users like you. But the OC fails to show at least three things: (b) the informal communication channels, and. It is at this stage that members of the organisation know from whom each has to take instructions and to whom one has to issue instructions. 3. Determining the Work Activities Necessary to Accomplish Objectives 3. Process # 1. This is known as the division of work in management terms. In this section, you will gain an understanding of these basic steps of organizing a community group in a neighborhood, a congregation, an institution, etc. It is only after granting authority to an individual that he can be made accountable. Determine specific work activities necessary to implement plans and achieve objectives. 9.2 these channels are shown through the solid lines that connect each job (box). first step to organizing and cleaning your home so i don't care if you have never been in the game or if you are trying to get back in the game (as i am) or have never left the game and are interested in hearing other ideas (and sharing your own!). The first step, therefore, is to determine the tasks that must be performed to achieve the established objectives. It is ensured that competence of departmental head matches job requirements of the department. Content Guidelines 2. It also shows the span of management or the span of control — how many subordinates work for each manager (As we shall see later, the span refers to the number of subordinates reporting to one superior. Determining the Work Activities Necessary to Accomplish Objectives 3. Authority flows from top to bottom and responsibility from bottom to top. Resources are scarce and coordination helps in their optimum utilisation. 6. These formal channels usually reflect the authority- responsibility flow of the chain of command. This will avoid duplication of efforts and at the same time ensures nothing is left out. The final step involves the establishment of authority that creates a chain of command. Establishment of Structural Relationship for Overall Control: Process of Organising – Determination of Objectives, Enumeration of Activities, Grouping Activities, Allocation of Fixed Responsibility, Delegation of Authority and Coordination, Process of Organising – Steps: Identification and Division of Work, Departmentalisation, Alignment of Duties and Establishing Reporting Relationships, – Division of Work, Departmentalisation, Assigning Duties, Delegation of Authority and Coordinating Activities, – 3 Major Steps:  Division of Work, Formation of Departments and Reporting, Process of Organising – Identification and Division of Work, Grouping of Activities, Assignment of Duties and Delegation of Authority, Process of Organising – Determination of Objectives, Division of Activities, Grouping of Activities, Defining Authority and Responsibility, Reviewing and Reorganising, Process of Organising – Division of Work, Departmentalisation, Assigning Duties, Delegation of Authority and Coordinating Activities, Process of Organising – 3 Major Steps:  Division of Work, Formation of Departments and Reporting. Grouping or Classification of Activities: In this stage grouping of activities related to one another is done. The idea is to separate all the items in the junk drawer into categories that are similar in function and/or purpose. A business cannot function in anarchy. Account Disable 12. Coordination between Authority and Responsibility: Healthy relationships between various groups facilitates smooth interaction which assists the organisation in achievement of its goals. For example, a school may have different departments like teaching, office administration, library, sports, etc., and a particular department, say teaching, can further be sub-divided into smaller departments on the basis of subjects like Commerce, Economics, English, etc. The first step is getting a bird’s eye view of the union organizing process. There are several ways to describe the organizing process but here are basic steps which are used. The various activities are grouped into departments or divisions according to their nature. Among all teachers, the teacher who has the ability to administer the overall working of the department will be appointed as Head of the department. Enumeration of Activities – The total job is sub-divided into essential activities, e.g., the work of an industrial concern may be divided into the following major functions viz., purchasing, production, financing, personnel, sales, export promotion, etc. Organising is an ongoing process. It shows the formal (official) channels of communication that exist. Hence, a list of specific tasks must be prepared. In a similar way, activities like hiring, training, developing, recruiting and compensat­ing can be grouped under personnel-related activities. In this respect information about how many types of mobile phones will be manufactured, whether the necessary parts required for manufacturing mobile phones will be manufactured or purchased, how extensive the sales area will be – will it be the state, the whole country or international? The activities will depend upon the nature and size of the enterprise. It shows who is in charge of each task, of each speciality area, and of the organisation as a whole. The function of organising is to arrange, direct, coordinate, and control the activities of an enterprise. Similarly, advertisement and sales activities are given to the marketing department, and department of finance takes care of finance, accounts and correspondence. Steps in the Process of Organising. From the chain of command emerges a new principle, viz., unity of command, originally advanced by Henri Fayol. Share Your PPT File, Process of Organising – 9 Steps Involved in Organizing Process. 2. Instead most employees receive instructions from several managers, especially when there is functional authority. In fact, organization activities are detailed in terms of objective to be achieved. Determining the Span of Control and Decentralization 8. Certain basic purposes and some general activities are likely to remain fairly constant in the long run. The effect of this coordination is that it lends a feeling of teamwork and an environment of efficiency within the organisation. The concentration goes to activities and functions. The various processes of organization explained above are technically performed through-, (b) Delegation of authority and fixation of responsibilities, and. 1. Lines of accountability are drawn in black and white. The vertical structuring of the organisation results in a decision making hierarchy specifying the respective roles of managers at different levels in the organisational hier­archy. In a way, he/she did not ‘organise’. 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